Maintenance request log
Track rental property maintenance requests, priorities, owners, due dates, costs and open issues in a free Excel template.
What's inside
- Request IDs, properties, priorities and assigned owners
- Due dates, estimates and actual costs
- Open/overdue summary using an entered as-of date
How to use it
- Read Instructions before entering your own figures.
- Enter yellow input cells and leave teal formulas unchanged.
- Use LIVE mode for your own records; SAMPLE rows are excluded.
- Check data warnings and totals against source records.
When a spreadsheet stops being enough
Repeated updates across bookings, property care and owner reporting can become hard to keep aligned. Explore the sample dashboard to see a connected workflow.
Try the live demo ↗When a spreadsheet is no longer enough
For a client, we connected booking records, expenses and owner reporting in a custom system. The client saved more than 30 hours a month on administrative bookkeeping and grew its portfolio by 40% in under a year without adding office staff.
Results from one project, not a promise. Growth occurred alongside the change; it is not attributed to the software alone.
Frequently asked questions
Is this Excel template free to download?
Yes. Download the .xlsx workbook directly without entering an email address or creating an account. It includes instructions and fictional examples.
What can I track in the maintenance request log?
Request references, property codes, priority, assigned owner, due date, status, estimated cost and actual cost. The summary counts open and overdue requests using your entered as-of date.
How does it decide whether a request is open or overdue?
Open means a nonblank request ID with a status other than Closed or Cancelled. Age and overdue checks remain blank until you enter an as-of date. Check the data warnings before using the summary.
Is it an emergency system or does it charge owners?
No. Urgent hazards need your established emergency procedure. It is not an emergency service or safety inspection, and no entered cost is automatically charged to an owner.
Does sample data affect my real results?
Sample rows are excluded in LIVE mode.
Has it been tested in Microsoft Excel?
It is supplied as an Excel .xlsx file and was recalculated and tested in LibreOffice Calc, not native desktop Microsoft Excel. Check it in your spreadsheet app before relying on the results. Formula cells are not locked.